12 May 2008

CAN Collections Database Instructions

Making your collection accessible through CAN Collections

Attention CAN Partners,

We are now taking new collections for upload into the CAN Collections database.

To be included at this stage, your collection records will need to be available in one of the following formats:

1. Exported into an "Import File" with correct fields in excel from your collection management system

2. Archival records in Tabularium

3. Records in a database already available on the web, with a search function for inclusion through Opensearch.

Instructions for how to create the Import File in excel are attached.

For more information about Opensearch, please follow the links.

If you have a collection which you think is ready, and would like to include in CAN Collections, please let us know by downloading, completing and returning the registration form and sending it to CAN Project Manager Ingrid Mason.

We will contact you shortly after receiving your registration to finalise arrangements.


Further questions?

*How much information is required in each field? > Any or none. There are character limits to ~2000 for cnCommentary and dcDescription.
*Which fields are mandatory and which are optional? > None and all respectively. Recommended at least: dcTitle | cnDateMade | dcSubject | dcType | dcDescription |
*What type of data file is preferred: a csv file, xml files? > Text delimited tab .txt is the preferred format, .csv or .xsl are ok too.
*Images must be submitted as 1-2MB jpegs. All image filenames must be written exactly as on the jpeg and are case / punctuation sensitive. For example, IMG_5896.jpg or Tractor4.jpeg.


Related links


Geoff Barker
Online Producer
+61 (2) 9217 0347
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